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The Bare-Bones Business Plan for Any Business

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The Bare-Bones Business Plan for Any Business

By Tim Berry, Guest Blogger
Published: August 16, 2011 Updated: April 30, 2012

 

Don’t get trapped in the myth of the big difficult business plan document, but do help yourself to business planning as a way to manage your business better and deal with change, keeping your eyes on long term and short term at the same time – whether you need to create a document for others to read, or not.

First, settle on strategy.

Tailor your product offering to match your strengths and weaknesses, opportunities and threats, what you do best, and what your target market wants most.  

You don’t have to write it or format it beautifully. Do the thinking, and don’t sweat the writing but do write down the key points because you’re going to need them later. The reason you want the key points available on demand is because it’s tempting to try to do everything, when you should be focusing instead on doing what’s most important.

Don’t think it won’t have to change. There’s a lot of paradox to strategy. On the one hand, strategy needs to be consistently applied over several years to work. On the other hand, there is no virtue to just sticking to a strategy that isn’t ever going to work.

Then create the action plan.

You could think of the action plan as the concrete and measurable specifics that make the strategy actually happen. Here too you don’t worry about beautiful writing or formatting, but get the specifics down:

  • Plan review schedule. Think of something like the third Thursday of every month, a short meeting to review the plan, actual results, and the fine tuning required to keep the plan alive and relevant.
  • List of assumptions. You list your assumptions because the first thing you do in the plan review meeting is go over your assumptions to identify significant changes. Use changed assumptions as the key factor in deciding whether to stick with a plan or revise it. When assumptions change, the plan probably has to change.
  • The milestones. These are specific dates, deadlines, and responsibilities. Make a list of who is supposed to do what, when, and how much it costs. Plus how much revenue it is supposed to bring in, at least for the activities that are revenue generation activities.
  • The basic numbers. You can’t track progress and manage your plan to steer your business if you don’t project your basic numbers. For almost all companies that would be projected sales, cost of sales, expenses, profits, and cash flow. Cash flow usually requires a projected balance sheet too. These are all planning, not accounting, so they should be summarized and aggregated for ease of use. And the categories should match what you track in accounting. And aside from the accounting numbers, think of other measurements to track, like units, calls, presentations, leads, proposals, page views, unique visits, clicks, emails, conversion rates, and so on.

You write all of this down not to impress outsiders – unless you have to impress outsiders – but to keep track of. Maybe you never print it out. You do keep it on a computer where you can refer to it to check what’s changed. And if you do need the document for outsiders, then start with the real plan and dress it up, add summaries, and make it look good.

Then, and from then on, manage the plan.

Now that you have a plan in practical form, make sure to stick to the review schedule, meet as planned to look at the difference between plan and actual, and keep your plan alive. Use it as a management tool to steer your business better. 

About the Author:

Tim Berry

Guest Blogger

Founder and Chairman of Palo Alto Software and bplans.com, on twitter as Timberry, blogging at timberry.bplans.com. His collected posts are at blog.timberry.com. Stanford MBA. Married 44 years, father of 5. Author of business plan software Business Plan Pro and www.liveplan.com and books including The Plan As You Go Business Plan, published by Entrepreneur Press, 2008.

Comments:

I love this site,with how unprofessional and crazy our government looks,its good to know they got SOMETHING to work right and do what it was intended for.
One helpful tip I have learned is project your expenses for the year on a 10 month schedule instead of 12. If you can fit the additional expense in those 10 months, you have built yourself a little 'wiggle room' in case you fall short some months. Additionally, if you hit your budget you have a nice surplus in those last 2 months to reinvest as you see fit.
That's actually a genius idea - it couldn't be simpler, yet I would have never come up with it. What a creative way to build in a safety net. Thank you for sharing this, briangluck!
Indeed as you are in the line of business you need to possess a flexible character that can easily adapt and cope up with the incoming changes. I think creating an action plan is considered good approach in tailoring both for your long and short-term objectives. Houses in Philippines
I've always been a little hesitant about how to grow our san francisco video production company, but little by little these tips help. Thanks
For me, the trickiest part of the business plan are the intangibles. The way things can change over time sometimes renders the business plan in need of change, sometimes very often. In my experience, there always arise unforeseen changes in the economy, or in personnel, or in the market, etc., that require the revising of the business plan. Additionally, sound business planning goes hand in hand with market research. Sometimes customers and the public just don't respond to a product or service in the way you anticipate; services that you think will be big hits wind up striking out; and, services you think no one will go for sometimes turn out to be homeruns. This situation will cause you to have to revise or amend your existing plan. That's why I think it best to just get it down on paper, however barebones it is, and just remember the business plan is a working document and can be made obsolete at any time. Eric Bryant Public Relations Professional "The West Wing Chronicles" This post was edited to remove a link. Please review our Community Best Practices for more information about how best to participate in our online discussions. Thank you.

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