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Timesheet software: do you enter time daily, weekly, or via a timer?

by xjr, Window Shopper

  • Created: November 28, 2010, 8:12 pm
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A quick poll: if you or your employees use timesheet software to record time spent on projects, how do you enter that time into your system?

 

Do you enter time against tasks/projects (with detailed notes) at the end of each day, or maybe even every few hours? Or do you sit down at the end of the week and try to remember where your time has gone (perhaps referring to your paper notes, or calendar, etc)? Or are you the sort of person who has built the discipline to use timers to record actual time on tasks? (and remembers to stop/start them!)

 

The reason for asking is we just analyzed some search data from our online comparison service for timesheets, and found that the ability to enter time in a weekly view was the #1 must-have feature. So I'm curious to hear more about the behaviours, motivations and trade-offs about how people enter time in their timesheet system...

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rhayden | Performer | 11/29/2010 - 8:49 am

While many organizations are required to enter time daily, a weekly view is a logical way of presenting the data.    Timesheet software should have the ability to present views appropriate to the user's time period (weekly, bi-weekly, semi-monthly, 9/80, monthly etc.)   The system should be configured to notify users if they have not entered their hours in accordance with the company policy, whether daily or weekly.   It should also support appropriate controls such as whether comments are required on a per project basis (for example, billable work may require annotation, but vacation would not).   Supporting DCAA (Defense Contract Audit Agency) timekeeping requirements is also import for many organizations working with the Federal Government, this includes recording changes and reasons for updates to the timesheet. More information on these is on the DCAA site at http://www.dcaa.mil/dcaap7641.90.pdf    Finally, the ability to embed business rules which support an organizations specific HR policies is invaluable to ensure that accurate data is captured at source.   Richard Hayden
Professional Web Site: http://www.unanet.com