Subcontracting Computer System

Title:

Subcontracting Computer System

AgencyName:

Small Business Administration

MajorOrganizationalSubdivision:

Associate Deputy Administrator for Government Contracting and Minority Enterprise Development

MinorOrganizationalSubdivision:

Office of Government Contracting

Abstract:

The Subcontracting Computer System uses a centralized database residing on the Local Area Network (LAN) of the Office of Government Contracting. It provides a number of separate functions, each of which supports the Subcontracting Assistance Program. The primary functions include: (a) maintaining a database of large business prime contractors and using this database to produce a Small Business Subcontracting Directory upon demand; (b) maintaining a database of subcontract award dollars by fiscal year and using this database to produce a variety of statistical information, including a five-year trend table for any given company upon demand; and (c) providing a tracking mechanism for the activities of the SBA employees, known as Commercial Market Representatives, or CMRs, who work in this program, and generating a quarterly summary of activities upon demand.

All updates to the database are done by the CMRs, who log on to the system from their workstations throughout the United States using CarbonCopy software.

Begin Date: 1991

Purpose:

This system enables the Office of Government Contracting to manage the Subcontracting Assistance Program as efficiently as possible within the constraints of existing resources and technology. Subcontracting data collected from every CMR can quickly be summarized and analyzed, and a variety of statistical reports can be generated on demand for a particular CMR, state, or region, or for the entire nation.

AgencyProgram:

The Subcontracting Assistance Program is mandated by Section 8(d) of the Small Business Act. The objective of the program is to promote maximum possible utilization of small business by the nation's major prime contractors (primarily large businesses). The program concentrates on large businesses which have one or more contracts with the Federal Government in excess of $500,000 or, in the case of construction of a public facility, in excess of $1,000,000. These dollar amounts are the thresholds where a large business is required by Section 8(d) of the Small Business Act, 15 U.S.C. Section 637(d), to submit a subcontracting plan to the procuring agency. The statute requires that every subcontracting plan contain separate and distinct goals for small business, small disadvantaged business, and women-owned small business.

DistributorName:

Office of Government Contracting

DistributorOrganization:

Small Business Administration

DistributorStreetAddresss:

409 3rd Street, S. W.

DistributorCity:

Washington

DistributorState:

DC

DistributorZip:

20416

DistributorCountry:

USA

DistributorHoursOfService:

8:30 a.m. - 5:00 p.m.

DistributorTelephone:

(202) 205-6475

DistributorFax:

(202) 205-7324

DistributorOrderProcess:

The Small Business Subcontracting Directory may be accessed through the SBA Online Bulletin Board System (1-800-697- 4636). For other information, the requestor should write to the Program Manager, Subcontracting Assistance Program, at the above address, and provide a description of the information desired.

SourcesOfData:

Information is obtained by SBA primarily from the Standard Form 295, Summary Subcontracting Report, which the Government requires prime contractors to submit annually (semi-annually for contractors of the Department of Defense) pursuant to the Federal Acquisition Regulations.

AccessConstraints:

SBA is not authorized to release subcontracting award dollars or percentages obtained from the Standard Form 295, since this information is not the property of SBA. Requests for such information should be addressed to the prime contractor or to the procuring agency. Other information from the database will be released to other Government agencies or to the public on a need-to-know basis.

UseConstraints:

None

ContactName:

Office of Government Contracts

ContactOrganization:

Small Business Administration

ContactStreetAddress:

409 3rd Street, S. W.

ContactCity:

Washington

ContactState:

DC

ContactZipCode:

20416

ContactCountry:

USA

ContactHoursOfService:

8:30 a.m. - 5:00 p.m.

ContactTelephone:

(202) 205-6475

ContactFax:

(202) 205-7324

ScheduleNumber:

Not scheduled

ControlIdentifier:

SBA10070

RecordSourceAgencyName:

Small Business Administration

RecordSourceUnit:

Office of Information Resources Management

DateOfLastModification:

19960229