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How a Virtual Office Creates a Professional Corporate Image

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How a Virtual Office Creates a Professional Corporate Image

By Marco Carbajo, Guest Blogger
Published: February 14, 2013

During the initial stages of the business credit building process, I’m sure you have heard about the importance of setting up a commercial office location. A physical location that is zoned for business speaks volumes for your company and its operation.

If you decide to use your home address for your company’s business address, keep in mind that some lenders may not extend credit to a “home-based” business. However, you still have many credit opportunities with a home-based business; so don’t let that stop you.

If you do decide to use your home address, make sure you designate a specific area in your home where you can run your business in order to allow for the proper home office tax deductions.

But, if you’re adamant about having a commercial address but renting office space is out of the question, then you may want to consider a virtual office address.

Some companies offer a turnkey corporate image with all the tools you need to not only run a business, but to meet the business credit building requirements.

For a flat monthly fee, you get a business phone number, a live receptionist answering phone calls, a corporate business address for all your mailing and packages, personalized voice mail box that converts to email, and even a fax number that will convert to email.

It is an excellent solution for start-ups and small businesses looking to keep costs low while gaining all the resources of a professional corporate image.

If you are searching for a virtual office, consider one that includes the following:

  • Dedicated business phone number
  • Professional live receptionist answering calls in your business name
  • Corporate mailing address
  • Business fax number
  • Fax forwarding to email
  • Voice mail forwarding to email
  • Corporate voice mail boxes
  • Call forwarding to multiple phone numbers

While there are many companies offering virtual office services that can accommodate your business, it’s important to utilize the most cost effective solution as a startup company. There are companies that offer this type of service at an affordable price so you can establish a corporate image with all the resources already in place.

Keep in mind if you decide to set up a virtual office, make sure that all of the information you supply is identical to the information you have on your corporate documents. This includes things like the spelling of your company name to the description of your business operation.

Remember, there should be no differences in your company information across all business documents, registrations and listings.

Give your business the professional image you require to get ahead of the competition while you meet the compliance demands from creditors, suppliers and lenders.

About the Author:

Marco Carbajo
Marco Carbajo

Guest Blogger

Marco Carbajo is a business credit expert, author, speaker, and founder of the Business Credit Insiders Circle. He is a business credit blogger for Dun and Bradstreet Credibility Corp, the Community, and All His articles and blog; Business Credit, have been featured in 'Fox Small Business','American Express Small Business', 'Business Week', 'The Washington Post', 'The New York Times', 'The San Francisco Tribune',‘Alltop’, and ‘Entrepreneur Connect’.


Your content is very informative. I really need this kind of information for my project. It will be very helpful for me. Thank you for sharing this with us. I am looking forward to read more from your post. virtualoffice california
Virtual Offices have many advantages. First you have a real commercial address where your company can be registered. Many banks require you to have a business address other than your home, particularly if you are incorporated. The cost benefits of compared to the traditional office space is obvious. You do not need to pay for furniture, telephone equipment, utilize or personal. A professional business center provides full service, with shared conference rooms, executive office space, as well as receptionist and live telephone answering services. All virtual office services are short term and you can upgrade or downgrade as per your needs. Traditional office space requires you to enter into a lease agreement, typically 1-3 years in term. Additionally you will have to pay the usual security deposit, first and last month rent. The upfront cost for opening you own office can go easily in the 10th of thousand USD. A Virtual Office location on the other side offers turnkey services, just stop by, enter into a service agreement, plug in your Laptop and start working. Setup of your company in most cases does not take longer than 24h.
One must also keep in mind that, all the Legal formalities like signing an Agreement with the Service Provider must be done prior. Also, one must personally visit the office locations and look after the facilities they are providing, and if the things are relevant, only then one must think of hiring their services.
there should be no differences in your company information across all business documents, registrations and listings.An actual physical place that is definitely zone regarding enterprise echoes volumes for your enterprise and its particular procedure.
Thank you for this article. Virtual offices are often important for attorneys who primarily work from home so that they have an official office address to put on public court-filed documents, but I never considered the implications of needing that professional address for credit building.
The cost of renting office space combined with hiring someone to man the office, phones etc is expensive. If you compare the hourly cost of this against the average hourly cost of a virtual assistant, there's no question you should find a reputable VA firm to help you grow. You should always have your phone answered by a live person, nobody leaves voicemails any more, they simply move on to the next company on the list. VA's come in all sizes.....some simply specialize in say bookkeeping and others, like my company, can take care of just about all your needs, from phone answering and calendar management to marketing and website design. Beware of VAs that send your work to be performed by individuals oversees though. I haven't heard any good feedback in these cases. Often it's way cheaper but as always, you get what you pay for. Laura Willson Virtual Owner This post was edited to remove a link. Please review our Community Best Practices ( for more information about how best to participate in our online discussions. Thank you.
The most advantageous which I personally find with virtual offices is the covering of more local areas at a very rates. This means without much investing you can build presence in your desired area.
The benefits of a virtual office go way beyond simply securing a line of credit. They can be used to expand a brick-and-mortar business in ways that don't require extra office space. For instance, most of the blog posts I write and/or edit are done either from my laptop or from my home which is over 30 miles away from our office. Technology is developing to the point where one day, brick-and-mortar businesses may be a thing of the past. Maybe.
hi i agree, it creates a image as well for the fact that you need to show the business a profile apart from the fact it helps in applying for finance such as home loans, personal loans. I am currently in the same boat with the profile lifted by signing up for virtual office in Sydney Australia.
Hi, I do know few people use this type of service and they are satisfy. My friends are able to manage some saving on the office space while working from home and only occasionally meeting clients in the "virtual offices". Few years ago the company I work for, have outsourced busy call traffic to some "virtual secretary" service. My boss simply realized people like to talk to "real" person and was right. Some girls answered the call and send us email with persons name and number to call back. Was easy and not expensive.

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