Have you recently changed your business location or mailing address?
Whether you moved to a new physical location to expand the business or simply set up a new virtual office address to receive mail; notifying key agencies and listings can prevent major challenges due to an address change.
There are many things that occur when you move your business to a new location, even beyond all the moving of office furniture, inventory, signage, etc. One of those things includes updating your business address with agencies, listings, documents, and accounts.
Below are key agencies and listings business owners should make sure they inform and update their business address with.
Internal Revenue Service – For the Internal Revenue Service, you will need to complete Form 8822-B-Change of Address, and send them to the address shown on the form. You can find this form on the IRS.gov website.
Secretary of State for Your State – Each state has its own procedure for updating your organizing documents such as Articles of Incorporation or Articles of Organization depending on your entity structure. You will also need to change your business address with any state licenses your business may have.
City and County – You will need to contact your city or county to update your business address for any local licenses or permits you have.
Financial Accounts – It’s crucial to change your company’s address on all financial accounts. This includes but is not limited to bank accounts, merchant accounts, investment accounts and any lender or bank you have a business loan or business credit line with.
Business Credit Accounts – Any vendor, supplier, retailer or service provider your business has an account with needs to be notified of your address change. This not only ensures your business will receive its invoices and statements in a timely manner but also protects your business from potential identity theft.
Business Credit Reporting Agencies – Each major business credit reporting agency has its own process for updating your company information. Contact each of the business credit agencies to request an address update on your business credit report. You will most likely be required to validate you are an authorized officer of the business and complete a research form.
Websites & Directory Listings – Your website and any local directory listings will need to be notified of the address change for your business. Keeping your local citations up to date as you move is extremely important. Inconsistent information such as an address on numerous websites can affect your local ranking.
Social Media – Any social media accounts that your business has a presence with will need to be notified of your change of address. You can make these address changes quickly by logging into your company’s social media accounts.
There may be other locations or listings you need to update but this list covers some of the major ones. With a change of address for your business, you could miss important notices, invoices and correspondence if you don’t inform the right places or people. Be sure to notify everyone you do business with of your new business address.