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SBA FITARA Implementation

The Federal Information Technology Acquisition Reform Act (FITARA) enhances the  responsibility and authority of agency CIOs so as to increase their efficiency in managing and overseeing IT resources and assets. These responsibilities and authorities include, but are not limited to: IT portfolio review; budget formulation and approval of IT budgets; CIO appointing authority; enhanced transparency and risk management of IT investments; IT workforce planning; strategic sourcing; and consistency in reporting to strengthen accountability and manage cost, schedule, and performance measures for IT programs.

Implementation Plan

SBA’s FITARA Implementation Plan describes the policies, processes, and guidance that require updates or revisions to meet Office of Management and Budget (OMB) objectives and comply with FITARA requirements.
 

SBA's FITARA Implementation Plan

Milestones

SBA's FITARA Milestones track the agency's progress in implementing FITARA.
 

SBA's FITARA Milestones (JSON format)

Milestone #

Milestone Description

Target Completion Date

Status

Status Description

Baseline Area

DCOI Area

1

Moving forward, the CIO and the CFO will develop a process to ensure effective advanced integration with the AAS process.

12/31/2016

Complete

SBA’s acquisition process has been designed to evaluate and provide for CIO approval of IT contracts early in the budget and acquisition planning processes. SBA’s IT governance processes and budget formulation / execution processes support the FITARA Budget Formulation requirements. The OCFO has drafted its FY 2017 Budget Guidance and completed and approved the development of Government Acquisition Program SOP 20 21 for the purpose of formalizing these processes and controls.

Budget Formulation

 

CIO Leadership

2

The process for reviewing new and existing IT investments via the SBA IRB is detailed in SBA 90-82 Procedure for Managing SBA IT Investments-Investment Review Board (IRB).  The process will be revised to include CIO reviews earlier in the pre-budget formulation process to ensure better consonance of effort across the agency.

2016-09-30

Complete

 

Budget Formulation

 

CIO Leadership

3

SBA will modify our governance process to incorporate early stage planning. [W]e anticipate that the CIO’s office will complete the planning process for our proposed modification by 3QFY16 and execute any proposed changes to our processes with agency program offices by September 30, 2016.

2016-12-31

Complete

SBA’s acquisition process has been designed to evaluate and provide for CIO approval of IT contracts early in the budget and acquisition planning processes. SBA’s IT governance processes and budget formulation / execution processes support the FITARA Budget Formulation requirements.  The OCFO has drafted its FY 2017 Budget Guidance and completed and approved the development of Government Acquisition Program SOP 20 21 for the purpose of formalizing these processes and controls.

Budget Formulation

 

CIO Leadership

4

SBA will move the CIO evaluation and concurrence earlier in the budgeting process to ascertain how best to provision the required capability (build, buy, or leverage existing technology).

2016-11-30

Complete

 

Budget Formulation

 

CIO Leadership

5

An outcome of these review sessions is the CIO’s ability to leverage the TechStat to determine if an investment should be halted, modified or terminated. This process can be strengthened by leveraging various investment and project management automated tools to provide early indications of performance issues.  SBA plans to analyze options for improvement throughout FY16 to enable a budget request (if needed) for the FY18 budget submission.

2016-09-30

Complete

 

Budget Execution

CIO Leadership

6

The CIO will update and formally approve the SDM policy in FY 2016 to address requirements for incremental development.

2017-06-30
 

In Progress

The OCIO’s updated SDM is currently in development with a target date for approval by the end of Q3, FY 2017.  The updated SDM will include selection criteria and paths for utilization of the Agile project management methodology and, where applicable, the continued use of Waterfall type project management methodologies.  The updated SDM will also include updated project management and project scheduling requirements necessary to ensure all major IT investments, at a minimum, deliver functionality every 6 months. .

Budget Execution

CIO Leadership

7

Through the agency investment governance process, the CIO has the ability to review project plans and contracting plans and will use these reviews to ensure appropriate incremental development methodologies are being used. Key monitoring metrics and measures will be defined by June 30, 2016.

2017-06-30

In Progress

The OCIO’s updated SDM is currently in development with a target date for approval by the end of Q3, FY 2017.  The updated SDM will include selection criteria and paths for utilization of the Agile project management methodology and, where applicable, the continued use of Waterfall type project management methodologies.  The updated SDM will also include updated project management and project scheduling requirements necessary to ensure all major IT investments, at a minimum, deliver functionality every 6 months.

Budget Execution

CIO Leadership

8

The CIO will work with agency leadership and the CFO to determine what other possible boards would merit CIO participation to identify shadow or hidden IT.  Review and revision of membership (if required) will be complete by September 30, 2016.

2016-09-30

Complete

 

Budget Execution

CIO Leadership

9

The CIO and CFO will work together to develop a process to document CIO review and approval of acquisition strategies and plans, IGCEs for IT acquisitions, and issue guidance to program offices and acquisition staff to communicate the requirements

2017-03-31

Complete

SBA’s acquisition process has been designed to evaluate and provide for CIO approval of IT contracts early in the budget and acquisition planning processes. SBA’s IT governance processes and budget formulation / execution processes support the FITARA Budget Formulation requirements.  The OCFO has drafted its FY 2017 Budget Guidance and completed and approved the development of Government Acquisition Program SOP 20 21 for the purpose of formalizing these processes and controls.  The OCIO has also implemented an intake process for all IT acquisitions to ensure they are reviewed and evaluated for required approval by the CIO prior to being executed.  Additionally the OCIO is currently considering opportunities for the automation of this process.

Acquisition

 

CIO Leadership

10

SBA is also investigating automated tools to enforce the process.  Specifically, SBA is engaged in conversations with vendors to determine the potential to leverage asset management tools.  The acquisition of a supporting tool will be analyzed in FY16 with a target of acquisition and implementation by the end of FY17

2017-03-31

In Progress

The OCIO has prepared briefing detailing recommendations for an Agency wide asset management approach.  SBA’s recently appointed CIO will review this briefing for acceptance and work with OCIO personnel to determine next steps with adjustments to Target Completion Dates being communicated, if necessary.

Acquisition

CIO Leadership

11

Combined with the overall agency IT support requirements, the CIO will collect capability requirements from all SBA program managers

2017-09-30

In Progress

The CIO and the CHCO have worked with agency leadership to develop an updated Human Capital Workforce Plan that allows for full Agency-wide deployment of FITARA elements related to Organization and Workforce.  Activities will include; the collection of IT capability requirements, development of a holistic approach to determine IT personnel requirements and development of an IT competency and workforce strategy.  Currently the Agency lacks the adequate funding necessary to move forward with deployment of the updated plan.  The pursuit of funding streams to support this initiative has resulted in a Target Completion Date that reflects consequential delays and has been adjusted to 09/30/2017.

Organization and Workforce

CIO Leadership

12

The CIO and CHCO will work with the agency leadership to develop a holistic approach to determine IT personnel requirements

2017-09-30

In Progress

The CIO and the CHCO have worked with agency leadership to develop an updated Human Capital Workforce Plan that allows for full Agency-wide deployment of FITARA elements related to Organization and Workforce.  Activities will include; the collection of IT capability requirements, development of a holistic approach to determine IT personnel requirements and development of an IT competency and workforce strategy.  Currently the Agency lacks the adequate funding necessary to move forward with deployment of the updated plan.  The pursuit of funding streams to support this initiative has resulted in a Target Completion Date that reflects consequential delays and has been adjusted to 09/30/2017.

Organization and Workforce

CIO Leadership

13

The CIO will coordinate with the CHCO and build an agency-wide working group to develop an IT competency and workforce plan during FY 2016. The required framework will be completed by the end of FY16

2017-09-30

In Progress

The CIO and the CHCO have worked with agency leadership to develop an updated Human Capital Workforce Plan that allows for full Agency-wide deployment of FITARA elements related to Organization and Workforce.  Activities will include; the collection of IT capability requirements, development of a holistic approach to determine IT personnel requirements and development of an IT competency and workforce strategy.  Currently the Agency lacks the adequate funding necessary to move forward with deployment of the updated plan.  The pursuit of funding streams to support this initiative has resulted in a Target Completion Date that reflects consequential delays and has been adjusted to 09/30/2017.

Organization and Workforce

CIO Leadership

14

The results of the analysis and proposed changes should be formalized by the end of FY17

2017-09-30

Not Started

Once the working group has been established they will leverage the framework to complete an analysis of the workforce and proposed changes will be drafted and shared with the agency and the union

Organization and Workforce

CIO Leadership

15

Any resultant work force changes would start to occur in FY18

2018-09-30

Not Started

Once the changes have been finalized and approved by leadership and the union execution will begin

Organization and Workforce

CIO Leadership
16 The SBA CIO and enterprise architecture team will actively work with key program offices to refine our annual DCOI strategic plan by required deadlines outlined in M-16-19 2017-04-30 In Progress

The agency has submitted its initial DCOI Strategic Plan and will provide updates to the initial plan by the required annual submission dates going forward.

non Common Baseline

Other
17

The SBA CIO will continue to support and enhance energy conservation procedures and metrics that will emphasize to the maximum extent practicable energy monitoring, metering and reducing technologies, processes, and procedures at our existing data centers.

2017-12-30

In Progress The SBA CIO is working to define an internal community of interest around data center optimization.  This group will work to develop and monitor our  metering and PUE standards progress.  This group will also work to help develop and update our DCOI strategic plan.  We will report our progress via the quarterly IDC

non Common Baseline

Optimization
18

The SBA CIO will continue to work to close the OCIO data center located at SBA HQ.

2017-12-30

In Progress

The SBA Cloud Initiative Working Group (SCIWG) is currently architecting and will be executing the migration of the current OCIO data center to a cloud based solution. This milestone continues to be heavily dependent on obtaining adequate funding.

non Common Baseline Optimization