Have you been affected by a disaster?
Starting a Business

Blogs.Starting a Business


How to Calculate the Cost of Food for Your Culinary Business Venture

Comment Count:

Comments welcome on this page. See Rules of Conduct.

How to Calculate the Cost of Food for Your Culinary Business Venture

By kmurray, Contributor and Moderator
Published: March 19, 2014 Updated: September 6, 2016

Are you hungry for information about launching your food-service small business? While there’s a lot of shared information to get started across all industries, the food industry poses unique opportunities and questions. One of the most common we see is how to calculate the cost of food.

Here’s one approach from small-business expert Sam Ashe-Edmunds, who dishes out food-cost calculations into nine steps to help ensure that you’ll be able to keep a consistent menu, please customers and remain profitable. Here’s what he has to say:

Step 1: Pick a dish to start and list all of its ingredients – even condiments and garnishes. You’ll want to make sure that the portion for each dish is the same so that it always costs the same.

Step 2: Calculate the cost of each ingredient. Take a head of lettuce, for example. If it costs 75 cents and you get 30 leaves, the lettuce cost for a dish that includes one lettuce leaf would be about 2.5 cents. Ashe-Edmunds reminds us to include a proportion of any expenses directly related to purchasing foods, such as delivery fees or interest.

Step 3: Add up the costs of all the ingredients for the dish, but don’t include costs for labor or actually serving the dish.

Step 4: To start figuring out if you’ve priced the meal right, divide the menu price by the food cost to calculate the percentage of the price that comes from food. If you charge $10 for a meal for which food costs are $5, then your food cost is 50 percent.

Step 5: Now, you’ll want to determine overhead cost per meal, which includes everything not related to food that’s required to run your restaurant. This includes things such as labor, rent, marketing, taxes, etc. So, consider what it will cost to run your restaurant on a daily basis – then divide that number by the number of customers you think you’ll serve every day. If your overhead is $1,000 per day and you have 200 customers each day, your overhead per person is $5.

TIP: Keep employee meals and food theft in this overhead figure as well, because they’re not included as direct costs to serve a meal but can’t be left out.

Step 6: Using your overhead costs as a guide, decide your ideal food-cost percentage. If you charge $10 for a meal and your overhead cost is $6, then your food costs can’t be more than $4 to break even. Want a $2 profit per meal? Then you’ll have to charge $12 for that particular dish.

Step 7: Take a look at the prices listed in your menu to figure out if they’ll cover your overhead and food costs – and if you’ll be able to make a profit. So if you’ve calculated an ideal food-cost percentage of 20 percent and a dish uses $4 of ingredients, you can’t sell that dish for any less than $20.

Step 8: You may need to calculate different food-cost percentages for different services or items, such as a breakfast menu versus dinner menu, because of different requirements – some less, some more – to satisfy each dish.

Step 9: Finally, examine your sales by item to determine if your food-cost percentages are adequate to keep your restaurant in business. If it turns out you’re selling at primarily a low cost, you might need to raise prices (or lower food costs) to be profitable.

TIP: Get a more complete picture of your food costs by checking out total food costs per service and dividing them by total sales. Then you won’t have to calculate the actual cost of each menu item.

Ashe-Edmunds’ offers just one approach to determining the cost of food. You can explore these additional resources from around the web for more insight:

About the Author:

Katie Murray

Contributor and Moderator

I am an author and moderator for the the SBA.gov Community. I'll share useful information for your entrepreneurial endeavors and help point you in the right direction to find other resources for your small business needs. Thanks for joining our online community here at SBA.gov!


HOW TO GET A FAST AND RELIABLE LOAN FROM A GENUINE LOAN COMPANY AT 3% INTEREST RATE. How i got my Desired Loan Amount from a Reliable Loan Company (BRANDON LOAN COMPANY) Hello everyone, My name is Seana Anderson, I am from the Ohio, United State, am here to testify of how i got my loan from BRANDON LOAN COMPANY after i applied two(2) times from various loan lenders who claimed that they will willhelp me get a business loan, i thought their lending was real and i applied but they never gave me loan until a friend introduced me to BRANDON LOAN COMPANY, who promised to help me with a loan of my desire and they did as promised without any form of delay, I had doubts but i never seize to believe. I never thought there are still reliable loan lenders until i contacted this loan company were i got a loan of $75,000.00 which i used to expand my business. Be informed that this company is 100% genuine and customer's satisfaction is our greatest priority. Note all replies should be sent to the Company Email: brandonfunds@fastservice.com Company Phone Number: +1(315) 309-5179 SMS ALLOWED SMS your personal email address to this Phone Number and the Company will email you with further information on how to APPLY. Sincerely, Mr. Meyer Nitt. Loan Officer / C.E.O.
Hi Katie, Do you use or can you recommend a calculator online for determining the food cost %? There are many online but I'm looking for something very simple. I want to put in all my ingredients and determine the yield, Actual Purchase Quantity, Actual Purchase Cost to determine my total cost. Thanks.
Most useful article for newbie in food business. Its helps them to understand how they find food cost. Very clean post and understand it easily. keep it up.
Does that process account for food "loss"? I know, from experience, that lost or wasted food product is a huge cost in most businesses. How would you suggest figuring that into this calculation? Thanks!
Great Post! These are such great 9 step to calculate the cost of food for me! But what a bout the cons of it? how would it balance the positive results for this kind of business? Thanks for sharing. I had a great time reading such good and informative posts. Thanks!
This is good for a restaurant or food truck serving prepared food to the public. I have 1876 Catsup which is an Victorian Catsup company could you do one on the specialty food market in wholesale and retail?
Very valid post to gain information as how to start a food chain industry. Due to which thorough calculation needs to be made from grass root level to know how much cost can be incurred if a new restaurant or food chain division get started. Since culinary business is always held as prospering business even during tough times, if one has the access to all desired information then getting in to the mode may get easier.

Leave a Comment

You must be logged in to leave comments. If you already have an SBA.gov account, Log In to leave your comment.

New users, Register for a new account and join the conversation today!